That alone scares some creatives and causes them to feel they have to stick to a single project at a time. Instead, templatize and simplify how you start your projects. After weeks of planning and getting buy-in on your projects, your team is finally ready to get started. Others have a little bit of wiggle room. Here are some ways to help you keep everything in check when working on multiple projects at the same time. [Read: 3 ways to increase project visibility]. Moreover, businesses have to simultaneously work on 43 projects. Project Planning. There’s no right or wrong way to manage your multiple projects—as long as the job gets done, the client is happy, and you are still sane. Appropriately identifying what it is you have to work on will make your day-to-day tasks that much clearer to you. To be a successful project manager, you need to be able to balance deadlines, a budget, and the quality of work. The employer is looking for specifics about what you do to organize. Instead of sourcing data and updates across spreadsheets, documents, and other tools, you can easily gather the information with the click of a button—and share it out with stakeholders in just another click. Create discrete time blocks; One of the biggest issues with project managers managing multiple projects is having your attention bouncing all over the place from one unrelated task to another. In some cases, what might seem like a separate project could actually be part of a larger project, in which case you’ll actually have less projects to physically manage. By sharing a central source of truth with your team, you can manage multiple projects without worrying about shifting priorities. By continuing to browse this site, you give consent for cookies to be used. We get so preoccupied while working on multiple tasks, that we usually tend to undervalue the importance of a to-do list. For me, I need a quiet environment to stay focused. There's no doubting that this "system requires more upfront investment of mental energy than lurching from deadline to deadline, and it certainly wouldn't work … With real-time updates, everyone has access into how work is progressing, too. Whether you’re struggling to organize and manage work across multiple projects or ensuring your team has a manageable workload, these ten strategies will help you keep everything on track. There will be times when you can’t get everything done for everyone. For example, your team might be working on five product launches at the same time. Not everything you work on has the same payoff for finishing it or consequences for not finishing it. However, it doesn't have to be that way. Then you can defer, remove, or re-delegate tasks to keep your projects on track. You may be able to shift some work around to smooth out the busy times, or you can do some work in advance, get in extra help or whatever. Skip between 5-10 lines, then write down the name of another one of your projects, skip 5-10 more lines, and write down your third project. 1. Manage work from anywhere with Asana. You can be more productive on your projects if you use your time blocks wisely. Use up and down arrow keys to move between submenu items. Then those teams need to manage ONE board with all the Stories assigned to them, often from more than one Project. This is easy to do with project management software. One of the best ways to keep track of multiple projects is to hold periodic team meetings. For example, for large projects you might require project leads to create a brief before outlining the project plan. 7 Tips for Managing Multiple Projects 1. Make a to-do list before you start your day We get so preoccupied while working on multiple tasks, that we usually tend to undervalue the importance of a to-do list. Now that you’ve identified your projects, you need to keep them separated. We use cookies to give you the best possible experience on our website. Also when you manage a team of people, it is good to know how they communicate and how efficient they are before assigning the priority things. If that sounds familiar, here are some suggestions to help you better plan and manage multiple projects. Choose one cloud-based calendar or project-management app and use it to keep yourself on track … Effective understanding on “how to manage multiple projects” entails the formulation of a definitive action plan for each project, as well as continuous progress tracking. Personally, I like to book a massage as a treat for when a busy period comes to an end. For example, if you try to launch three different web updates at same time, they might end up conflicting with each other or dragging on longer than expected because your team is trying to do too much at once. There are often a variety of moving parts for each project and keeping track of who’s working on what, whether critical benchmarks have been met, or if there are any roadblocks along the way can be tough, especially when multiple projects … Whether it’s in your project management tool or in your regular 1-1 meeting, check in with your team members about their workload and double check that everything’s on track. As I discuss in Step 5: Stay Organized in my book, the key to organizing is having a place for everything and everything in its place.Mahin has done that. Managing multiple projects is not suited for all. In fact, many project managers say that they would gladly scale back to only one or two projects vs. managing multiple projects. 2. Appropriately identifying what it is you have to work on will make your day-to-day tasks that much clearer to you. Instead, schedule and coordinate your team’s work with the full scope of your program in mind. [Read: Manage multiple projects with Asana Portfolios]. Teams that suffer from communication issues do so because they lack visibility into their work, their partners’ work, and their cross-functional stakeholders’ work. The last thing you want is turning up to a project review meeting with the notes for a different project. 1. Because everyone’s work is visible, you can get a quick sense of your team’s bandwidth and current tasks. However, if any of these tips are new to you, I encourage you to give them a try! The reason is simple. An emergency comes up on Project B and you’re called to deal with that. To make your job easier, be involved when deadlines and milestones are … You might be able to delegate whole projects. Some of them are actually quite big in terms of budget and duration, but not so much in terms of drain on my time each week. Let us know in the comments section. 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